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Conflict of Interest Questions
What is considered a conflict of interest?
A potential conflict of interest is a relationship of dealing which might tend to influence or appear to tend to influence an employee in discharging his/her duties so that the employees might be tempted to advance interests other than those of the District.
Who should keep copies of the completed form?
Internal Audit will file the original forms in their office. Copies will be distributed to all parties that sign the form. The employee and the supervisor should keep their own copies of the form for future reference.
What happens if a conflict of interest occurs?
In most instances, full disclosure of the facts by the employee is all that is necessary to enable the District to protect its interests. In other instances, if no improper motivation appears to exist and the District's interests have not suffered, prompt elimination of the conflicting interest will be sufficient. However, it is expected that all employees will inform their supervisor prior to engaging in any activity which might represent a conflict of interest.
Why is the Conflict of Interest form necessary?
The District is determined to avoid not only the fact of impropriety but the appearance of impropriety as well.
When should a conflict of interest form be completed?
It is important that any employee report to her/his supervisor any facts which might involve the slightest possibility of a conflict of interest. Any doubts in an employee's mind as to whether a report should be made to the supervisor should always be resolved in favor of disclosure to the supervisor.